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Schools

Do I need a licence for showing words or printed music publications using a visualiser?

Yes, it’s likely you will need licence(s).

CCLI views the use of a visualiser for showing publications as a ‘copying event’ and deems that a copy/reproduction has been made, a view shared by other copyright organisations such as CLA. If you show song words or printed music publications using a visualiser for your services, or collective worship, you will need to hold the appropriate copyright licences:

Schools use for your Collective Worship, you will require the following CCLI copyright licences:

  • For authorised song words used – Collective Worship Copyright Licence (CWCL)
  • For authorised printed music used – Collective Worship Copyright Licence (CWCL) and Collective Worship Music Reproduction Licence (CWMRL)
  • For other authorised publications – A licence from the Copyright Licensing Agency*

Church use for your services, you will require the following CCLI copyright licences:

  • For authorised song words – Church Copyright Licence (CCL)
  • For authorised printed music – Church Copyright Licence (CCL) and Music Reproduction Licence (MRL)
  • For other authorised publications – Copyright Licensing Agency (CLA) Church Licence*

*CCLI is an agent to the Copyright Licensing Agency (CLA) for churches only.

For the full details about the licences mentioned above please refer to our website www.ccli.co.uk, call one of our Customer Services team on 01323 43610

Our school is becoming an Academy and joining a Multi-Academy Trust. Can the Multi-Academy Trust register and include all of the Academies within the trust?

Each school would have to be licenced individually, however these could be administered by a central office who would be responsible for distributing appropriate information eg the licence packs and certificates which are issued on receipt of payment.

ONLINE REPORTING: I would like to ask a number of teachers to share the responsibility for reporting the songs we reproduce. How can I do this?

All reporting is now done online. The person who set up your user account on the Online Reporting website (olr.ccli.com) will have administrator rights and will be able to assign other staff members as Users. CCLI encourage teams to share the reporting task and to report on a regular, ideally weekly, basis.

How is the school size calculated?

The school size category is based upon the number of children registered as pupils at the school. This would not include children of a nursery age.

ONLINE REPORTING: If we use the same photocopies of songs that we copied in a previous licence period, do I need to report them again?

No. You need only report each time a song is reproduced.

ONLINE REPORTING: Can I still report using my CopyReport4 software, my CD-ROM or Booklets?

Unfortunately not. The Online Reporting website has now replaced these and is the only way to report to CCLI.

ONLINE REPORTING: How do I know how many times we’ve already reported a song?

By clicking the Reporting Activity button you can view and edit the details of all the songs you’ve reported within the current period.

ONLINE REPORTING: Can I still complete my report at the end of my licence period?

We recommend that you report as you go. With Online Reporting you can assign as many users as you need to your account. This means that everyone who reproduces or copies songs for times of Collective Worship in your school can take responsibility for reporting. The Online Reporting website is optimised for tablets and smartphones so reporting as you go is convenient and will make the reporting process much easier.

ONLINE REPORTING: The person set up as our Account Administrator has left. How do I change this?

ONLINE REPORTING: Why can I no longer search by Publication?

We’re aware that Online Reporting doesn’t enable users to search for songs based upon the songbook they use. This is a commonly-requested feature and is definitely high on our development ‘to do’ list; we’re working hard to include it in a future release of Online Reporting.

ONLINE REPORTING: Why does my search return so many results and how do I know I've selected the right song from the list?

Unfortunately, songwriters don’t always choose unique titles for their songs, and there can often be several versions/arrangements of the same song by different authors. This can cause some challenges when trying to report a specific song. The ‘Best Match’ feature is there to help, showing the most common titles first. If you find multiple results with that same song title, please check the names of the authors and copyright information to determine which song you need to report against. TIP: If you click on a song title in the list of search results it will display further information about that song including the author, catalogue and copyright details, lyric preview and often a sound sample too.

ONLINE REPORTING: A song we reproduced doesn't come up in the search results. Why can't I find it?

If a song is covered by CCLI licences it is called Authorised. There are a small number of popular and regularly sung songs which are not covered by CCLI licences and these are referred to as Unauthorised. Unlike the old CopyReport software, which only included a small proportion of all the songs available, the Online Reporting website features all songs authorised under the Church Copyright Licence. If you can’t find the song you wish to report, it may mean that you have reproduced an unauthorised song in which case there is no need for you to report any activity against it. Please note, however, that permission to reproduce unauthorised songs must be obtained direct from the publisher.

ONLINE REPORTING: We use OHP acetates. Which fixation category should we report these under?

Reproducing the words to songs using an Overhead Projector and acetates is defined as ‘Print’ (because you have written/typed/printed or copied the words onto an OHP acetate).

ONLINE REPORTING: How do I know if a song is authorised to use under my CCLI licence(s)?

If a song is covered by CCLI licences it is called Authorised. There are a small number of popular and regularly sung songs which are not covered by CCLI licences and these are referred to as Unauthorised. Unlike the old CopyReport software, which only included a small proportion of all the songs available, the Online Reporting website features all songs authorised under the Church Copyright Licence. If you can’t find the song you wish to report, it may mean that you have reproduced an unauthorised song in which case there is no need for you to report any activity against it. Please note, however, that permission to reproduce unauthorised songs must be obtained direct from the publisher.

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